Hotel Meeting Rooms Stoke-on-Trent
Get a tailored shortlist from an expert
Your Questions, Answered
The DoubleTree by Hilton at Festival Park takes the crown with its Ballroom accommodating 650 delegates theatre-style. This flagship space regularly hosts major conferences and product launches for Midlands businesses. For something more intimate yet still substantial, their Elizabethan and Maypole suites handle 200-250 guests, while the Best Western's Longshaw Suite in Hanley seats 300 theatre-style and divides into smaller sections. Most Stoke hotels cluster around the 50-100 capacity mark, with Potbank Aparthotel's Factory Floor offering a unique industrial backdrop for 150 standing receptions. The variety means whether you're planning a regional sales conference or departmental away-day, you'll find appropriate scale without Birmingham prices.
Stoke's competitive pricing reflects its Midlands value proposition. Tollgate Hotel leads the budget end with room hire from £70 for their Crystal Suite, while day delegate rates start around £17-25 at most properties. Mid-range options like Hilton Garden Inn typically charge £150-350 for room hire with DDR at £25-40. The DoubleTree's premium spaces range from £250-500 for standard rooms, with the Ballroom commanding £2,500-6,000 for full-day events. Potbank Aparthotel's characterful Factory Floor runs £700-1,500 daily, offering industrial heritage charm. Most hotels bundle packages including refreshments, lunch and AV equipment, making total costs predictable for budget planning.
Potbank Aparthotel wins for rail accessibility, just 5 minutes' walk from Stoke-on-Trent station via Elenora Street. The Hilton Garden Inn in Hanley sits 21-23 minutes' walk from the main station, manageable for most delegates or a quick £5 taxi ride. The DoubleTree at Festival Park requires transport from the station (37-minute walk or 8-minute drive) but compensates with extensive free parking and regular bus connections. For motorway access, Holiday Inn Express and Premier Inn Trentham Gardens both sit near the A50, perfect for delegates driving from Birmingham or Manchester. The city's compact size means nowhere takes more than 15 minutes by car from the main station.
The Hilton Garden Inn leads Stoke's hybrid revolution with ClickShare wireless presentation systems and Owl video conferencing cameras in all three meeting suites. These 360-degree cameras automatically focus on whoever's speaking, making remote participants feel genuinely included. Potbank Aparthotel equips its Training Room and Upper Gallery with professional hybrid kit supporting up to 20 in-person attendees. The DoubleTree provides comprehensive AV across its 11 spaces, though you'll need to specify hybrid requirements when booking. Even budget options like Premier Inn Trentham Gardens offer basic video conferencing setups in their four dedicated meeting rooms. Most venues now include WiFi capable of supporting 50+ simultaneous video streams.
The DoubleTree excels for multi-day programmes with 147 bedrooms, 11 training spaces, plus pool and gym for evening downtime. Their Bentley and Brindley rooms handle 40-60 for classroom setups with natural daylight throughout. Tollgate Hotel offers exceptional value for residential training, with 24-hour delegate rates from £100-140 including dinner, accommodation and breakfast. Potbank Aparthotel brings a different angle with apartment-style accommodation, letting training groups cook together or socialise in shared living spaces between sessions. The Best Western's combination of 135 rooms and divisible Longshaw Suite works well for larger corporate academies needing breakout spaces.
Full-service hotels like the DoubleTree and Hilton Garden Inn offer extensive menus from working breakfasts through formal dinners, with dedicated event chefs handling dietary requirements. The DoubleTree's Etruria Hall brings heritage elegance to corporate dining for up to 400 guests. Budget properties provide simpler but reliable options; Tollgate Hotel's £17 DDR includes arrival refreshments, buffet lunch and afternoon treats. Weathervane Hotel's on-site Hungry Horse restaurant handles informal dining for up to 60, perfect for relaxed team meals. Premier Inn's Thyme restaurant caters basic meeting packages from £6-12 per person. Several venues now offer locally-themed menus celebrating Staffordshire oatcakes and Potteries heritage.
Potbank Aparthotel stands out dramatically, occupying the historic Spode Works with exposed brick, industrial windows and pottery heritage throughout its Factory Floor and Blue Room spaces. The DoubleTree's Grade II-listed Etruria Hall adds Georgian grandeur with eight period rooms perfect for board meetings wanting gravitas. The building dates to 1771 and retains original features while incorporating modern presentation technology. Hilton Garden Inn's Wedgwood Suite pays homage to local pottery traditions with contemporary interpretations of classic designs. Even functional spaces gain character here; Best Western's traditional styling and Holiday Inn Express's stadium proximity (opposite bet365) provide talking points beyond standard hotel meeting rooms.
Hilton Garden Inn's Matthews Room (37 sqm) creates an ideal boardroom environment for 16-20 people with abundant natural light and city views. Premier Inn Trentham Gardens specialises in this scale with four rooms typically seating 8-16, plus their bookable 'Meeting Spaces' in the restaurant for informal gatherings. Potbank's Upper Gallery combines intimacy with character for groups up to 20, while maintaining full hybrid capability. The Holiday Inn Express keeps things simple with their single Trent Room, perfect for interviews or training up to 16 boardroom-style at budget rates. Tollgate Hotel's smaller spaces accommodate 20 comfortably with room hire from just £70.
Free parking proves refreshingly common across Stoke's hotel meeting venues, contrasting sharply with Birmingham or Manchester. The DoubleTree provides extensive complimentary parking across its Festival Park site, easily handling large conferences. Holiday Inn Express and Premier Inn Trentham Gardens both offer free parking with direct venue access, no validation needed. Tollgate Hotel and Weathervane Hotel include ample free spaces for all delegates. Even central properties manage parking well; Best Western Hanley provides on-site spaces despite its city-centre location. Only Potbank Aparthotel near the station relies primarily on nearby public car parks, though Spode Works has some spaces. Always confirm allocation for larger events, but parking rarely becomes the issue it does in bigger cities.
The DoubleTree leads with comprehensive facilities including indoor pool, sauna, steam room and fully-equipped gym, ideal for multi-day residential conferences where delegates need evening options. Best Western traditionally offered pool and gym access, though availability varies seasonally. Hilton Garden Inn provides a 24-hour fitness centre with modern equipment for early-morning or late-evening sessions. Several hotels partner with nearby facilities; Potbank Aparthotel guests can arrange access to local gyms, while Premier Inn provides discounted rates at adjacent leisure centres. These facilities prove particularly valuable for team-building residentials, letting groups balance intensive meeting sessions with physical activity and relaxation.